Action: By February, 2011 (Three months prior to the ALA Annual Conference), Affiliate Assembly Delegates meet with their state association members and identify items of concern.

Action: No later than May 15, 2011, we would like Affiliate Organizations in a minimum of 5 AASL Regions to submit to their respective Regional Director-Elects an AFFILIATE ASSEMBLY STATEMENT OF CONCERN.

Action (if any) taken by State Affiliate Organization
Washington Library Media Association put together a model Task Force years ago, and promotes active support of Culminating Projects on their website.

We will aim for the 5 of the 9 AASL Affiliate Regional Director-Elects to receive Statements of the Concern from their State Affiliates. Each State Affiliate Organization will fill in the section: “Action (if any) taken by Affiliate Organization.” (See p. 3 for how we plan to progress through AASL).
To achieve this, we are requesting librarians in interested states to work within their Affiliate Organization to:
1) propose actions at the state affiliate level, and
2) bring this issue to the attention of their Regional Director-Elect no later than May 15, 2011

AASL has 9 geographic Affiliate Assembly Regions with AASL Affiliate organizations.
Regional activities are coordinated by a Regional Director-Elect and each region is represented on the AASL Board of Directors by a Regional Director. The “Statement of Concern” lists both:
A. Name and Contact Information of State Affiliate Organization, and
B. Contact Information of Regional Director-Elect submitting Concern.
The Director-Elect reviews submitted concerns for complete information and whether the action items requested are doable by the AASL Board of Directors.

Concerns submitted to the AASL Affiliate Assembly from each of the regions across the United States are important communication links between the AASL Board of Directors and school librarians at the front lines. Concerns enable the AASL Board to keep their fingers on the pulse of the profession across the country and develop strategies for the issues facing the profession.

Once complete, the Director-Elect submits concerns to the Affiliate Assembly Chair.

After May 15, 2011, Process documented by the Affiliate Assembly Chair:
Affiliate Assembly Executive Committee
At ALA Annual Conference, all members of the Affiliate Assembly Executive Committee meet and review concerns submitted. The leadership votes and the concerns meeting the criteria of "complete" and "doable" are forwarded to the Affiliate Assembly for action.

“Presenting the concerns at Affiliate Assembly meetings builds awareness and provides an opportunity for input. Affiliate Delegates are able to network, share, and brainstorm strategies at the state and regional levels. This essential and highly effective process makes the association and Affiliates responsive to the needs of the profession and strong advocates of school library programs across the country.”

Affiliate Assembly: The Assembly evaluates concerns over two meetings.
At Affiliate Assembly I, Delegates break into groups (not necessarily region specific) to discuss, refine, and/or combine similar concerns. At the end of the meeting, groups return edited concerns to the Affiliate Assembly Chair for presentation at Affiliate Assembly II.
At this second meeting, minor editing and discussion may occur prior to a vote on whether to forward the concern to the AASL Executive Committee.

AASL Board
At their fall meeting, the AASL Executive Committee evaluates concerns approved by the Assembly. The committee develops a plan of action or crafts a response to each concern as needed.

At the following ALA Midwinter Meeting, the AASL President reports out at
Affiliate Assembly the status and action taken on each concern.
Delegates complete the Statement of Concern process when they convey the AASL President's report back to the state organization.